Duty Station: Entebbe, Uganda
Job Opening Number: 19-Finance-RSCE-118585-J-Entebbe (M)
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Under the general supervision of the Service Line Manager, the Associate Finance Officer will be responsible for the following duties:
- Responsible for end-to-end processing of payroll providing accurate, timely and efficient services for clients; conduct simulation and actual payroll runs and analyze payroll results as per established procedures
- Ensure the operational aspects of payroll processing and associated activities are accurate and delivered within appropriate time frames and comply with relevant policies and guidelines
- Attend to payroll inquiries in a courteous and timely manner
- Resolve difficult inquiries and assist in identifying payroll errors and implementing corrective action where required to ensure payments are processed accurately and database integrity is maintained
- Monitor Pension Fund reports for National Staff and prepare year-end report for submission to New York.
- Check monthly/quarterly and yearly mission accounts, accounts receivables and payables for submission to UN Headquarters.
- Review and reconcile various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
- Record bank charges, revaluation, exchange rate between the bank and UN rates and other transactions.
- Perform bank reconciliation.
- Check and post all obligations issued by other units in Umoja.
- Coordinate with agencies and other organizations to settle debit advices received or send debit advices, ensuring payments are made and accounts effectively reconciled.
- Review various vouchers and accounting transactions, e.g. payroll, payment of staff
- entitlements, final payments, travel claims, vendor invoices, agencies, etc., to ensure conformity and adherence to relevant staff rules, financial regulations and rules of the UN.
- Ensure that staff entitlements such as monthly salary, final payments, home leave and DSA payments are processed accurately and according to the rules and regulations.
- Review payments to vendors for goods and services, including checking of payments for accuracy and correcting any discrepancies. Post transactions in Umoja.
- Review Vendors invoices and post them in Umoja. Liaise with Procurement and other units on any pending issues regarding contracts and purchase orders.
- Review and check petty cash and imprest fund reimbursements and create reimbursement transactions in Umoja.
- Liaise with custodians on data entry to ensure data is in accordance with the accounting procedures and Financial Rules and Regulations.
- Ensure that house bank accounts has sufficient funds at all times to cover all the client mission’s day to day operational requirements and regular payments assigned to it.
- Prepare and disburse payments/cheques.
- Prepare receipts and deposit slips for all incoming funds.
- Assist in cash management, including preparing cash flow forecasts.
- Assist to make sure cash in vault are accounted for on a daily basis.
- Respond to queries from staff members and third parties.
- Supervise General Service or National Staff as required.
- Perform other related duties as assigned.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Associate Finance Officer career opportunity should hold an advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or a related field is required. A first-level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of the advanced university degree.
- At least two years of progressively responsible experience in business or public administration, finance, accounting or related area is required.
- Experience working with Enterprise Resources Planning (ERP) systems such as Umoja, SAP or similar is required. Experience in end-to-end processing of payroll is desirable.
- Experience providing administrative, finance and/or budget support to offices of the United Nations common system or a comparable international organization is desirable.
- Experience working in a shared service centre or operations is desirable.
- Languages: fluency in English is required.
- Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning and Organisation: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below.
Deadline: 25th June 2019